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Top 10 Must-Have Apps for QuickBooks Online Users

QuickBooks Online (QBO) stands as a cornerstone for financial management in small to medium-sized businesses, offering a plethora of features that streamline accounting processes. However, the true potential of QBO is unlocked when integrated with other powerful apps designed to enhance functionality and efficiency. In this blog, we explore the top 10 apps that are indispensable for QuickBooks Online users, aimed at optimizing your accounting workflow and providing comprehensive solutions to complex business needs.

  1. TSheets by QuickBooks

TSheets by QuickBooks is an essential time tracking and employee scheduling app that seamlessly integrates with QBO. It offers solutions for accurately tracking time for payroll, billing, and job costing purposes, featuring an easy-to-use interface that supports mobile access and GPS location tracking for on-the-go employees. This integration facilitates the automatic syncing of time sheet data with QBO, streamlining payroll processing and enhancing billing accuracy. With TSheets, businesses can also create and manage employee schedules, send job alerts, and generate real-time reports for workforce management. Its utility extends across various industries, particularly those with field service operations or any business model that relies on accurate time tracking for financial management.

  1. Expensify

Expensify is the go-to app for hassle-free expense management. Designed to cater to businesses and individuals alike, Expensify simplifies the way expenses are reported, approved, and reimbursed. With its robust integration with QBO, users can automatically export expense reports into their accounting software, ensuring seamless synchronization between expenses and financial records. The app features smart scanning technology to capture receipts and categorize expenses, alongside support for corporate card reconciliation and multi-level approval workflows. Expensify not only enhances the accuracy of expense reporting but also significantly reduces the time spent on manual data entry, making it an indispensable tool for businesses looking to streamline their expense management processes.

  1. Receipt Bank

Receipt Bank is a game-changer for businesses aiming to minimize the manual effort involved in bookkeeping. By utilizing advanced data extraction technology, Receipt Bank captures, processes, and stores information from receipts and invoices with ease. Its direct integration with QBO allows for the automatic and accurate transfer of financial data, ensuring that transactions are up-to-date and correctly categorized. This automation aids in maintaining a real-time view of financials, facilitating better cash flow management and financial decision-making. Receipt Bank’s ability to store documents securely in the cloud also addresses the need for an efficient document management system, providing businesses with the tools to maintain a clutter-free and compliant financial record-keeping process.

  1. revolutionizes the accounts payable and receivable process for businesses. This cloud-based payment solution automates the entire bill payment process, from capturing and entering bills into the system to making payments and reconciling transactions in QBO. Its integration with QuickBooks Online streamlines financial workflows, reduces manual data entry, and ensures accuracy in financial reporting. supports electronic payments, making it easier to manage cash flow and maintain digital records of transactions. Additionally, the platform’s ability to manage approvals and maintain an audit trail simplifies compliance and oversight. For businesses looking to enhance efficiency and control in their payment processes, offers a comprehensive solution that integrates seamlessly with QBO.

  1. Shopify

Shopify’s integration with QuickBooks Online is a boon for e-commerce businesses, bridging the gap between online sales and accounting. This integration automates the transfer of sales data, taxes, and customer information from Shopify to QBO, ensuring accurate and timely financial reporting. It simplifies the reconciliation process by matching online sales transactions with bank deposits, reducing manual data entry and the potential for errors. Additionally, Shopify’s integration facilitates inventory management by syncing product information and stock levels between the two platforms. This synchronization not only streamlines accounting processes but also provides businesses with insights into their sales performance and inventory needs, making it easier to manage online operations effectively.

  1. Hubdoc

Hubdoc stands out as a vital tool for automating financial document management and data capture. By fetching financial documents from a wide range of sources, including bank accounts, utilities, and suppliers, Hubdoc centralizes and organizes your financial paperwork. Its integration with QBO allows for the seamless export of financial data, ensuring transactions are recorded accurately and efficiently in your accounting software. Hubdoc’s technology extracts key information from documents, eliminating the need for manual data entry and reducing the risk of errors. The app also offers secure cloud storage, making it easy to access and manage financial documents from anywhere. For businesses seeking to streamline their document management process and enhance their accounting efficiency, Hubdoc is an indispensable solution.

  1. Fathom

Fathom is a powerful financial analysis and reporting tool that integrates directly with QuickBooks Online. It transforms complex financial data into easy-to-understand reports and insights, enabling businesses to make informed strategic decisions. Fathom’s capabilities extend beyond standard financial reporting; it offers in-depth performance analysis, benchmarking, and trend analysis, providing a comprehensive overview of a business’s financial health. The app allows users to customize reports and dashboards to meet specific management and stakeholder requirements, facilitating effective communication of financial performance. With Fathom, businesses can gain a deeper understanding of their financial data, uncover trends, and identify areas for improvement, making it a valuable tool for strategic planning and growth.

  1. Method:CRM

Method:CRM is a customer relationship management app designed to sync seamlessly with QuickBooks Online. It enhances customer management by providing a unified platform for tracking interactions, sales, and financial data. Method:CRM’s integration with QBO allows for real-time updates of customer information, invoices, and payments, ensuring that financial records are always accurate and up-to-date. The app supports lead tracking, sales pipeline management, and customizable workflows, enabling businesses to streamline their sales processes and improve customer engagement. By leveraging Method:CRM, businesses can enhance their relationship with customers, increase sales efficiency, and maintain accurate financial reporting, all within a single integrated ecosystem.

  1. Gusto

Gusto offers a comprehensive payroll, benefits, and human resources solution for small to medium-sized businesses. Its integration with QuickBooks Online simplifies payroll processing by automatically syncing payroll transactions, including salaries, taxes, and benefits, with QBO. Gusto’s platform is user-friendly, offering automated tax filing, employee self-service portals, and support for a wide range of benefits plans. This integration not only streamlines HR and accounting processes but also ensures compliance with payroll regulations. Gusto’s features, such as direct deposit, digital pay stubs, and detailed payroll reports, enhance the payroll experience for both employers and employees, making it a key app for businesses looking to manage their HR functions efficiently.

  1. Fundbox

Fundbox addresses a common challenge for businesses: managing cash flow gaps. By providing short-term financing based on the financial data in QuickBooks Online, Fundbox helps businesses overcome temporary cash shortages without disrupting their accounting workflow. The application process is straightforward, with credit decisions made quickly based on the business’s financial health as reflected in QBO. This integration ensures that borrowing and repayment transactions are automatically recorded in QuickBooks, maintaining accurate financial records. Fundbox’s solution is particularly valuable for businesses that experience seasonal sales fluctuations or that need to cover expenses while waiting for customer payments. By leveraging Fundbox, businesses can access the funds they need to operate smoothly and grow, without compromising their financial management processes.

Choose Shajani CPA as your QBO Partner

In the dynamic world of business, leveraging the right technology and tools is essential for staying ahead. The integration of apps with QuickBooks Online represents more than just an enhancement of your accounting software; it’s a transformation of your entire business operation, streamlining processes, and providing insights that lead to informed decision-making and growth. From time tracking and expense management to payroll, customer relationship management, and beyond, these top 10 apps offer solutions that cater to the diverse needs of businesses, ensuring efficiency, accuracy, and clarity in financial management.

While adopting these apps can significantly elevate your QuickBooks Online experience, navigating through their setup, integration, and optimization can be complex. This is where Shajani CPA steps in. As experts in QuickBooks Online and a comprehensive range of business financial services, we’re not just another CPA firm; we’re your partners in unlocking the full potential of your accounting software and integrated applications. Our team is dedicated to providing personalized support, from the initial setup and customization of your QBO environment to ongoing assistance and strategic advice to leverage these powerful apps effectively.

Choosing Shajani CPA means investing in peace of mind, knowing that your financial systems are optimized, integrated, and managed by experts. Let us help you transform your QuickBooks Online account into a powerful business tool that not only meets your accounting needs but also drives your business forward. Contact us today to explore how we can support your journey towards financial clarity and operational excellence.


This information is for discussion purposes only and should not be considered professional advice. There is no guarantee or warrant of information on this site and it should be noted that rules and laws change regularly. You should consult a professional before considering implementing or taking any action based on information on this site. Call our team for a consultation before taking any action. ©2024 Shajani CPA.

Shajani CPA is a CPA Calgary, Edmonton and Red Deer firm and provides Accountant, Bookkeeping, Tax Advice and Tax Planning service.

Nizam Shajani, Partner, LLM, CPA, CA, TEP, MBA

I enjoy formulating plans that help my clients meet their objectives. It's this sense of pride in service that facilitates client success which forms the culture of Shajani CPA.

Shajani Professional Accountants has offices in Calgary, Edmonton and Red Deer, Alberta. We’re here to support you in all of your personal and business tax and other accounting needs.